Weddings by Olympia Resort
Visit our profile on theKnot.com and read what our brides have to say about their special day at Olympia Resort!
Our Wedding Specialist & Catering Team
The perfect wedding doesn’t just “happen”. It takes a team of experts to assist in making your special day a day to remember. From the rehearsal to the live event, the Catering Team at Olympia Resort, has become highly-regarded as “experts” in the industry. Gretchen, our Senior Catering Manager, works closely with both the staff and clients to ensure the event is a success while repeatedly offered praises of perfection from our brides and their guests. We are proud and fortunate to offer this value-added service. We invite you to visit our profile on TheKnot.com to read what our brides have to say about their experience with Gretchen. With so many stories of five-star success, why trust your special day to anyone else?
Meet the Rest of our Catering Team
Olympia Resort offers the finest cuisine presented by our Executive Staff of culinary experts who continually strive to exceed guest expectations. From fresh fruit trays to chocolate fountains to carved prime rib - we can customize any entree to suite your taste. Ask to see our banquet menu to assist with your selections and schedule your tasting.
Ask about our Spa Services and take advantage of a little pre- and post-event pampering! Packages are available for the Bride and Groom and the entire Wedding Party! Services include: massage, manicures, pedicures, body treatments, waxing and more!
Call today to schedule your services: 262.369.4986
Newly-wedded couples are offered a complimentary guest room at Olympia Resort as our way of saying, “Thank You” for allowing us to host your special day. We invite you to welcome your guests to become ours with a special block rate on behalf of the Bride and Groom.
Call today for block rates: 262.369.4966
Frequently Asked Questions
Q. How much of a deposit do you require when we sign the contract?
A. A $1,500 non-refundable payment will be required to guarantee your space when signing the contract. This payment will be applied to your final bill. 6 months prior to your event half of your food and beverage minimum and rental fees will be due. Final payment is required 3 business days before your event.
Q. When is my menu due?
A. Menu selections are due no less than 4 weeks prior to the reception date.
Q. When is my final headcount due?
A. Final headcount is due by noon, 5 business days prior to the reception date.
Q. When is my final payment due?
A. Final payment is due 3 business days prior to your event at Olympia resort.
Q. Do you charge for cake cutting?
A. Olympia charges $.25 per person to cut cake, and $.25 per person to serve cake, $.50 to cut and serve.
Q. Can we bring in our own food?
A. Olympia offers on-site, full service catering. You are welcome to bring in a wedding cake, cupcakes, or candy for a candy bar from a licensed Vendor. All other Food must be purchased from the Resort.
Q. What is a candy bar?
A candy bar is a fun way of providing a favor for your guest and an activity for them. You would supply the candy, containers, scoops and bags for the candy. We supply the table and linen for the bar.
Q. If we wanted to bring in our own screen and projector for a video would we be able to?
A. Yes. You can provide your own AV equipment, or rent from the Resort. Indoors we have a sound system that can support your device for an additional charge.
Q. Will you allow us to bring in our own liquor?
A. It is against our Liquor License to allow guests to do that in any of our banquet rooms. Olympia does not allow our guests to bring in their own liquor. We have a great selection of liquor, beers, wines, champagnes, and packages to choose from.
Q. Can we have our rehearsal dinner and gift opening at Olympia?
A. Yes. We can accommodate your rehearsal dinner and gift opening and have many options from a sit down meal to a backyard cookout. There is no room rental fee or food and beverage minimum for rehearsal dinner and/or gift opening if your reception is at Olympia.
Q. Are there any additional charges not mentioned?
A. There is a 20% service fee and a sales tax of 5.1%, which are not included in your food and beverage minimum. If a private bar is requested, and beverage consumption does not equal or exceed $150.00 per hour, per bartender, a $30.00 per hour charge, per bartender, will be assessed to the banquet check.
Q. What is included in the Food and Beverage minimum?
A. The food and beverage minimum includes any food and beverage you purchase through Olympia. Cash bar does not apply towards your food and beverage minimum.
Q. How early will the room be available for set up the day of the wedding?
A. You are guaranteed setup at 12:00pm, unless the room is already contracted for another event. If there are no previously scheduled events in the banquet room, you may have access earlier. We will have this information two weeks before your wedding.
Q. When can our reception start?
A. Receptions can start as early as 4:00pm.
Q. How late can our reception go?
A. Your reception can go until midnight
Q. Where can we go after the reception?
A. Club Indigo located in the Olympia Resort is open until 2am on Saturdays, a lot of our wedding guests venture there after the reception.
Q. What are the time slots if we want to have our wedding ceremony on Olympia grounds?
A. The Gazebo’s time slots for a ceremony are 12pm until 3pm with an indoor reception, and 4pm until 7pm with the Olympia Gardens as your reception sight. The Terrace Deck has open timeslots, and is based on availability.
Q. What is provided with the Gazebo?
A. The Gazebo comes with 150 white metal framed chairs; each additional chair will have a rental fee of $2.00. The Gazebo comes with a podium, microphone, sand unity table, table for programs, and DJ table. You can decorate the Gazebo and bridge but no nails or glue please.
Q. What is provided with the Terrace Deck?
The Terrace Deck comes with 150 banquet chairs. The Gazebo comes with sand or unity table, table for programs, and DJ table. You can decorate the Terrace but no nails or glue please.
Q. If our ceremony is outside, is there a back up provided for rain?
A. Yes. We will provide you with a backup indoor room if available. Final backup will be your reception hall.
Q. Where can we take photographs?
A. Olympia has many great places to take pictures. We recommend your photographer come out to Olympia a couple weeks before your event to scope out ideal shots. Outside our Terrace we have a beautiful willow tree with an attractive pond in the background. The Gazebo also has a little pond, bridge, and small garden.
Q. Are there changing rooms for the bridal party?
A. Olympia provides one hospitality suite or comparable room the day of your event, if having your ceremony and reception with us. Typically the bride and bridesmaids take this room to get ready in.Please Note: Bridal parties can bring in their own food and beverage to the hospitality suite
Q. Is the wedding venue wheelchair accessible?
A. Many of our hotel's banquet rooms are wheelchair accessible. However, the Westlake, Aspen, Boardroom, Broadmoor, Bonaventure, and Royal Cellar conference rooms are on a lower level that is not served by a public elevator or wheelchair-accessible bathroom. Those rooms thus are not accessible for persons in a wheelchair or with other mobility impairments.
Q. Is there parking available for those attending my wedding who are not staying over night?
A. Yes. Olympia provides complimentary parking to both guest of the hotel and those individuals attending events at the hotel.
Q. What are your room rates?
A. We provide a complimentary guest room for the bride and groom. Olympia will block 10-20 rooms, depending on occupancy, in your contract as a penalty free room block with a discounted rate of $99.00 for either 2 queen beds or 1 king bed based on availability. If you will need more than the standard 10 to 20 guestrooms, we can create a contracted room block for you. This room block will have an attrition policy which makes you financially responsible for picking up at least 80% of the guestrooms.
Q. Who contacts the vendors? The Client is responsible for the booking and scheduling of all vendors. We can supply names of preferred vendors if you would like. We recommend, that after you give us your final counts, you call each vendor to confirm the following: date, time of their arrival, room of the reception and what you have ordered from them. Olympia will be their contact the day of the event. The vendors can also call our Wedding Planner to discuss the where, when, setup details and any other questions they may have.
Olympia Resort: Hotel, Spa & Conference Center hosts Receptions, Ceremonies, Bridal showers, Bachelor/Bachelorette parties, Rehearsal Dinners, and Gift Openings.
Please Note: The Westlake, Aspen, Boardroom, Broadmoor, Bonaventure, and Royal Cellar conference rooms are on a lower level that is not served by a public elevator or wheelchair-accessible bathroom. Those rooms thus are not accessible for persons in a wheelchair or with other mobility impairments.